Job Title: Development Associate, Community Events
Reports To: Senior Director, Community Events Development
FLSA Status: Non-Exempt
Date: November 1, 2018
National Brain Tumor Society is the largest non-profit organization in the U.S. solely dedicated to the global brain tumor community. We are fiercely committed to our mission of finding better treatments, and ultimately a cure, for brain tumors. We’ve seen unprecedented progress and momentum to find better treatments. This is an exciting and deeply satisfying time to be part of our agenda for change and a strong, caring community. For over twenty-five years, dating back to the origins of our organization, we have been a strategic funder, advocate, and catalyst for advancing research, improving public policies, and helping all those diagnosed today and anyone who is diagnosed in the future. Some of the most important discoveries in brain tumor research have been attributable at least in part to NBTS, and over the past six years NBTS has achieved a number of victories on the public-policy front that in turn improved the landscape for research to advance. Going forward, NBTS aims to achieve even greater impact toward the goal of delivering medicines to patients who deserve far greater survival and quality of life than they are currently experiencing from time of diagnosis. Organizationally, we have a highly collaborative workplace and believe that teamwork and a great culture are essential to success.
The Development Associate, Community Events will work closely with the Senior Director, Community Events Developmentto advance the strategic priorities of NBTS, and will also serve as support for the Community Fundraising program – both Community Events and Gray Nation Endurance – providing development, stewardship, support services, administrative, and overall program support. The ideal individual will have the ability to exercise good judgment and professionalism in a variety of situations, with strong written and verbal communication, administrative, organizational and people skills, and the ability to balance multiple priorities. The individual must have the ability to work independently on projects, from conception to completion, and work under pressure to handle a wide variety of activities and confidential matters with discretion. The ideal candidate will also bring 1-2 years of experience as well as a demonstrate a passion for peer-to-peer fundraising and the ability to learn and follow program processes.
Supervision Exercised: No supervisory duties required.
Essential Duties and Responsibilities: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.)
Support Services (40%)
- Provide support to the Senior Director and the Community Events program as directed.
- Mange support and communication for Development Associate’s designated portfolio of events, and top tier events as needed, by answering Organizer questions, directing Organizers to centralized resources, and providing Organizers with personalized support resources.
- Craft and publish Community Event promotional posts on regional social media.
- Build Classy Community Event websites and provide website customer support for Community Events and Gray Nation Endurance participants.
- Schedule and conduct event cultivation calls for designated new inquiries disseminated by the Senior Director, and host development and cultivation calls for the Development Associate’s portfolio of annual or returning events.
- Travel to and speak at Community Events as needed; may require plane, car and weekend travel.
- Craft and disseminate thought leadership information to Community Event Organizers via email and social media.
- In collaboration with the Senior Director, write and disseminate Gray Nation fundraising, training, and logistical communication according to program communication timeline.
- Assist with Gray Nation Charity team management and cultivation.
- Conduct post Community Event or endurance event follow-up for designated portfolio of events.
- Keep proper Salesforce records of Event Organizer interaction and event campaigns.
- Pull Community Event revenue for monthly evaluation with Senior Director.
- Conduct program merchandise and supplies research.
- Submit program invoices.
- Co-manage timeline of upcoming events and initiatives with Senior Director.
- In partnership with the Senior Director and the Associate Director of Donor Relations, assist with writing post-event thank you notes and mailing post-event recognition gifts.
- Provide event/athlete recognition on the Community Fundraising or Gray Nation Facebook group.
- Assist with end-of-year recognition efforts.
- Identify events or Gray Nation Athletes for national recognition as needed.
Education & Experience: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.)
Bachelor’s degree required. 1-2 years Development experience required.
Required Skills, Knowledge, & Abilities:
Proven ability to be a self starter and work independently to manage multiple projects and activities efficiently and effectively in a fast-paced work environment. Strong attention to detail, with a commitment to high quality work. Extensive experience with Microsoft Office applications (Word, Excel, PowerPoint, etc.). Experience with donor database software programs and online fundraising platforms preferred. Must be proficient in a variety of social media platforms (i.e. Facebook, Instagram, Twitter) and understand how to activate those platforms for event, campaign or organizational promotion. Has a strong understanding of peer-to-peer fundraising best practices. Ideally has hands-on event management experience and can speak to best practices associated with events of various sizes and types. A desire to educate, motivate, and support individuals to accomplish successful events and fundraising goals. Excellent verbal and written communication skills and a comfort with public speaking. Exceptional customer service and interpersonal communication skills, and the ability to “think on your feet” to adapt conversations as needed. A positive team player who focuses on high productivity and results. Professional, coachable, friendly, and enthusiastic personality. Ability to connect with and articulate NBTS’ mission and to work with constituents at all levels and from various backgrounds. Valid driver’s license is required. Travel to meetings and events require access to a car. May travel to Community Events via car or plane, and may travel on weekends, less than 5% of the time.
Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- Work performed in the Newton office or on-site at events pending program needs. Plane or car travel less than 5% of the time may be required.