Reports To: Associate Director, Individual Giving and Donor Relations
FLSA Status: Non-Exempt
Date: March 2021
To apply please send your cover letter and resume to email@example.com.
No supervisory duties required.
National Brain Tumor Society (NBTS) unrelentingly invests in, mobilizes and unites our community to discover a cure, deliver effective treatments, and advocate for patients and their care partners. NBTS is a leading policy advocacy and research organization as well as a convener of brain tumor research leaders including industry, regulators, funders, clinician researchers and patient advocates. The organization also delivers timely information and support to patients and families. Through collaborative leadership with partners, our results include paradigm shifting research discoveries, increased federal funding for brain tumor research, innovative new clinical trials, opportunities for entrepreneurship and venture philanthropy to benefit brain tumor research, and empowering collaborative advocacy that results in reforms and advances to health care and the development of treatments.
While we have seen significant progress in terms of scientific understanding of brain tumor biology, we are unsatisfied with the status quo of today’s treatment options. NBTS is committed to investment in new ideas and research poised to incent the development and realization of treatments that dramatically increase survival and quality of life for patients.
Essential Duties & Responsibilities
This is a representative list of the general duties the position may be asked to perform, and is not intended to be all-inclusive.
- Coordinate a wide range of special projects for the Individual Giving team, which may include the planning and coordination of presentations, campaigns, mailings, and events;
- Support the Associate Director in growing the NBTS Annual Fund Program, including building the portfolio, managing the pipeline, supporting campaign planning and execution, and conducting prospect research;
- Assist Associate Director with the NBTS calling program to provide Annual Fund donors with personalized outreach and qualification for further development;
- Support the Associate Director in maintaining the CEO Stewardship Call Program and Classy Memorial pages;
- Support the CSDO and Associate Director with prospect research, tracking, and planning related to the Major Gifts program;
- Assist with Focused Cultivation Events, including managing invitations/RSVPs, event planning logistics, and day-of execution;
- Using our fundraising database (Salesforce), review and proofread tax acknowledgement letters provided by Development Operations;
- Maintain Salesforce records for CSDO & Associate Director’s donors/prospects (such as contact reports, proposal data, and event attendance) and provide accurate and timely reports as requested;
- Assist with preparing gift proposals, stewardship reports, and a variety of donor communication pieces;
- Assist the Associate Director with administrative tasks related to the Board Development Committee, including planning remote and in-person meetings, compiling agendas, coordinating logistics and materials, and taking meeting minutes;
- Coordinate and manage routine administrative duties for the CSDO & Associate Director such as travel and expense reimbursements, as requested;
- Work closely with the CSDO & Associate Director to keep them informed of and prepared for upcoming meetings, commitments, and responsibilities;
- Serve as first point of contact for the Development Office central phone/email, demonstrating professionalism, courtesy and customer service, and triaging requests appropriately;
- Other duties as assigned.
Education & Experience
- Bachelor’s degree or equivalent prior work experience required.
- 1-2 years Development, Fundraising, or related experience strongly preferred.
Required Skills, Knowledge, & Abilities:
- Proven ability to work independently and manage multiple projects and activities simultaneously;
- Ability to maintain confidentiality of records and information;
- Strong attention to detail, with a commitment to high quality work;
- Strong experience with Microsoft Office applications (Word, Excel, PowerPoint, etc.) and databases;
- Highly detail-oriented, ability to multi-task and manage time well;
- Strong customer service and interpersonal communication skills, demonstrating diplomacy, tact, and professionalism;
- Team player and quick learner who focuses on high productivity and results;
- Professional, friendly, and enthusiastic demeanor;
- Self-starter with a proactive attitude who can anticipate needs.
- Location: Remote or on-site at NBTS headquarters in Newton, MA.
- Remote applicants should note that the role requires a primary work location in the United States, and that core hours for the role are 9:00am to 5:00pm EST.
- Local applicants should note that all NBTS staff members are currently working from home due to the COVID-19 public health emergency.
- This role is largely sedentary, with infrequent light physical effort required. Work will be performed in a remote environment or in an ADA compliant office environment, where workspace may be shared.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NBTS strives to ensure we have a workplace that embraces diverse viewpoints, backgrounds, cultures, and experiences. NBTS provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment of any type without regard to race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.