In-District Toolkit: Scheduling Meetings

The first step is to call your elected officials’ district offices to schedule your meetings. Here is a step-by-step guide to setting up your meetings:

  • Find contact information for your Congressman or Congresswoman, and/or your Senators
    • You can look up your Congressman or Congresswoman at
    • You can look up your Senators at
  • Call the office closest to your home and let them know you’d like to schedule a meeting while your representative is in the district.
  • Here is a sample script: “Hi, my name is (name) and I’m a constituent as well as an advocate with the National Brain Tumor Society. I’d like to schedule a meeting with (Congressman/Senator X) while he/she is home to discuss the concerns of the brain tumor community. Could someone help me do that?
  • If you are able to schedule a meeting over the phone, that’s great! Sometimes they’ll have someone call you back, or ask you to email the office scheduler. If you leave a message or send an email and don’t hear back within a week, call back, let them know who you emailed or called previously, and go over your script again.
  • Once your meeting is scheduled, contact us at and we can help you reach out to other advocates in your congressional district or state to join you at the meeting. Also, feel free to invite your contacts in the district or state who have also been affected by brain tumors.
  • Congratulations! That’s the first step in building your relationship with your elected officials!